ViewPoint WIP Tracking Software


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ViewPoint WIP Tracking Software

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ViewPoint WIP Tracking Software

ViewPoint WIP Tracking Software

ViewPoint is Aurora Bar Code Technologies’ simplistic packaged system solution, dedicated primarily to the tracking of jobs or things that move through a number of tasks, production locations, work areas—or whatever! The system’s main purpose is to provide enterprise management with real-time visibility of the current and past whereabouts of whatever’s being tracked. Bar code scanning technology is exclusively utilized for tracking at checkpoints and the simple and economical bar code scanners are directly interfaced with a standard Ethernet corporate LAN.

Do You Know Where Your Work Is?

Developed for busy enterprises that have lots of on-the-move work, jobs, or objects that go through multiple production, fabrication, or testing stages, departments, or workstations, ViewPoint is a blessing to any operation that strives for increasing efficiency and a high level of customer service and accountability! By knowing exactly where each traceable is, and what and how much work is currently situated at what checkpoints, can potentially benefit an enterprise in a number of ways:

  • React quickly to customer enquiries by being able to tell them exactly what stage their order is currently located at and, from that information, deduce and indicate when its completion is anticipated.
  • Quickly find any object (file folder, paperwork, asset, media, etc.) that might follow a non-lineal track through your operation.
  • Know where your current workloads are situated, as well as any potential production or processing bottlenecks.
  • Acquire basic job costing labour data.
  • Know of any in-process work that is behind schedule.

The Simplest Interface Possible

Where collecting data from your shop floor or office is concerned, ViewPoint has the simplest user interface imaginable – none! There is no interface for your people to learn or master— just the use of a simple gun-type bar code scanner, situated nearby one or a group of workers. To track things, all your people need to do is scan one or two bar codes. That’s it!

Here’s How It Goes

Here’s a simplified explanation of how ViewPoint is set up and functions:


You deploy as many bar code scanners as you require—and you can add any number in the future. In a One-Scan ViewPoint configuration, each scanner is exclusively associated with a tracking point, so all your people need do is scan the bar code from the tracked item. Alternately, the Two-Scan configuration allows a single scanner to be shared amongst two or more people or tracking points—but will require the scanning of two bar codes to record each transaction. In either configuration, the scanners are connected directly to your LAN and use the same cabling, switches, routers, etc. as if you were connecting PCs or printers. Each scanner will need an AC connection to power it.

ViewPoint Software Server

The ViewPoint software runs from a dedicated data collection server PC: either a Windows XP Pro or Windows Server 2003 computer which is situated on your LAN. Once that server is made LAN-available to your personnel (a simple task for your network administrator), all designated personnel will have access to various levels of ViewPoint system functionality. You can supply us with this computer, which we will configure for you, or we can supply it to you preconfigured.

Software Setup

Since ViewPoint can track jobs, work orders, products, items—just about anything that physically exists and the movements and locations of which you want to track—we’re going to use the term “traceable” to identify them from this point forward. They could just as easily be a file folder in a large accounting or law office, or a piece of equipment that is regularly borrowed and used by many people. We’re also going to use the term “checkpoint” to refer to where the traceable is located, or perhaps what task is being undertaken on the traceable at a particular workstation. All of these are totally user-definable by you within ViewPoint for use in most any industry or work or item tracking scenario.

Initially, you set up all of the checkpoints you’d like to track your traceables through. It may be that a traceable doesn’t always pass through each and every checkpoint. The main point here is that they’re identified in the system. Consider a checkpoint to be a milestone; the time and date that the traceable arrived at or left a specific physical or virtual workspace.

In the end, ViewPoint is going to be able to tell you either when each traceable was recorded at a checkpoint and also potentially how long it took between arriving and leaving a checkpoint .

If you’re going to use the Two-Scan configuration with shared bar code scanners, once you’ve got your checkpoints defined, you use ViewPoint to print a bar-coded Checkpoint Report. This document simply contains unique bar code symbols—one for each checkpoint—along with an adjacent text description of each. You deploy all or part of this report at the scanning stations. (It’s commonly laminated in plastic and affixed to the wall or countertop, nearby a scanner.)

Traceable Tracking Setup

Traceables can be tracked “anonymously”—but this is not the norm. Before a traceable can be tracked, it has to be entered into the system. We provide you with inexpensive, preprinted, unique bar code labels that are initially attached to a job traveler (a document or envelope that travels with your traceable)—or directly to whatever you’re tracking. They’re scanned along on the traceable’s journey. This initial function basically links the unique tracking bar code to the traceable record in the system and is accomplished by one of your designated people, entering the traceable data at a computer terminal. There are four user-defined fields for entering such information as the customer name, your internal job number, etc.—all of which will be searchable when you’re looking for, or reporting upon, an in-process traceable.

One thing of note here is that you can initially designate “alarms” for each traceable. That is, you can indicate dates and times when a traceable should reach one or more specific milestone checkpoints. If one isn’t there at its scheduled time, you’ll be notified of this situation in a built-in report!

Shop Floor Software Functionality

As mentioned earlier, what is actually collecting the data from your work floor are simple networked bar code scanners that your people use to record transactions. To do this, they merely scan the tracking bar code on the traveler or item, followed by a checkpoint bar code. (The second bar code scan is only required in a Two-Scan configuration and, if the two are scanned in improper sequence the scanner emits a “bad scan” beep. This indicates to the worker that they will have to rescan the symbols—a rare occurrence, since most people easily learn the proper two-scan sequence.)

Management Software Functionality

Through the PC-web-server-based software side of the system, ViewPoint provides enterprise management and supervisory personnel with the following primary outputs:

A search screen with the ability to seek and locate any in-process traceable, displaying (in reverse chronological order) what checkpoint the traceable is currently situated at, and all previous checkpoints it has traveled through.

ViewPoint’s viewpoint! That is, a manager’s “dashboard” screen, displaying invaluable data: where current traceables are located, how many are at each checkpoint, etc.

A number of built-in printed and on-screen reports.

A file export facility, allowing data to be exported from ViewPoint and used in spreadsheets or other database software products.

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